FAQ

FREQUENTLY ASKED QUESTIONS

CAN WE GET A QUOTE?

To get things rolling and to get an accurate estimate from the get-go, please provide us with as much information about the project as possible. It would be very helpful if you could include following: 

  • Creative deck, script, mood, treatment, references.
  • Dates including shooting dates, recce days, travel days, schedule.
  • Amount of people coming from your side. 
  • What crew you might need from us. Both tech crew and production crew. 
  • Talents, models, extras, usage rights. 
  • Requested equipment. 
  • All other things you might need such as catering, accommodation, transportation, props and so forth.
  • Budget (exact numbers is always great, but rough numbers will do so we have something in the ballpark).
  • Please also let us know if it’s a bid or if the job is confirmed. 

If we have the above information we can quickly provide you with the first numbers. Please send it directly to contact(at)moonland.se

Please note that in the Nordics you will find very little hierarchy. Just as our clients have expectations on us, we expect that our clients will give us a clear brief, direct communication as well as sticking to deadlines.

WHICH COUNTRIES DO YOU PROVIDE SERVICE IN?

We choose to focus on areas we fully know and master. Therefor we first and foremost offer our services in the following Nordic countries:
Norway, Iceland, Sweden, Denmark and Faroe Islands. From time to time we also do jobs in countries like Scotland, Germany and Italy, but the Nordics is definitely our speciality. 

WHERE ARE YOU BASED?

Our HQ is in Stockholm, with branches in Oslo, Reykjavik and Copenhagen/Malmoe.  

WHAT ARE YOUR TERMS OF PAYMENT?

Stadard terms of payment is 60% upfront to confirm booking and 40% balance payment within 5 working days after last shoot day. This can vary depending on the nature of the shoot. 

Our numbers are always transparent and detailed. We add a 10 % markup/risk.

Our quotes are based on the information that we have received up until the issue date. It’s never a final account for the production, and is merely an indication of the budget for the job and does not include any unforeseen requests or circumstances.

In signing or confirming acceptance of the budget, Clients are subject to the following cancellation/postponement terms:

 * In the event of a cancellation of shoot done by the client at any time after confirming budget, the client shall pay expenses uncurred by the production up to time of cancellation, plus a fee equal 50% of the quoted amount.
* Should the production be cancelled / postponed 48 hours prior to the first shoot date, the Client will be liable for 75% of the total of the production budget.
* Should the production be cancelled / postponed 36 hours prior to the first shoot date, the Client will be liable for 100% of the total of the production budget 
 * VAT 25% not included in total amount.
 
IMPORTANT: ALL COPYRIGHT IS RETAINED UNTIL FULL AND FINAL PAYMENT RECEIVED.

WHAT IS YOUR COMPANY INFORMATION?

Company details
Moonland Productions AB
Reg.no: 559327-2437
VAT: SE559327243701

Invoice address:
Moonland Productions AB
Kolsyregatan 7
216 48 Limhamn
Sweden
invoice(at)moonland.se

Bank details
Bank name: SEB
Account Holder: Moonland Productions AB
Bankgiro (sek): 5728-1891
IBAN (euro): SE1650000000050598245294
BIC (euro): ESSESESS

Note: Always attach reference number or job id.

WILL YOU SIGN A NDA AND A PSA?

Yes, of course!
We recommend you to send us a NDA for our signature in an early stage.
When the initial budget is agreed upon we will also sign a PSA. Do note that agreements during email conversations is also binding. 

CAN WE GET ARCHIVE LOCATIONS?

We can provide you with some archive images and moods to begin with (free of charge) so we know we are on the right track.
We will charge for specific archive pulls as well as online research and scouting.
A common workflow is that we receive reference images from client. We then confirm what kind of locations we can get and send some suggestions. Once client is confident to proceed we sign a PSA and start with research, scouting (both online and boots on the ground), contacting landowners and authorities. 

What is the currency exchange rate?

Have a look at following trusted global currency converter: xe.com

How do we get there?

Norway
International airports:
Oslo, Bergen, Trondheim, Ålesund and Tromsö.
There are plenty of domestic routes with several departures per day.

Iceland
International airports:
Keflavik – Reykjavik. This is where you usually land when coming from abroad.

There are connections up north to airports in Husavik and Akureyri.

Sweden
International airports:
Stockholm, Gothenburg and Malmoe.

If going all the way up north then there are connecting flights to Kiruna.

Denmark
International airports:
Copenhagen, Aarhus, Ålborg, Odense.

In Denmark you would usually drive instead of taking domestic flights.

Faroe Islands
International airports:
Vága.

Within Faroe Islands you travel by car, boat or heli.

DO WE NEED A VISA TO WORK ON A PRODUCTION IN NORDICS?

Norway, Sweden, Iceland and Denmark are all part of the Schengen agreement. Visitors from the EEA and Schengen countries don’t need a visa for shoots up to 90 days. All Nordic countries has visa exemption agreements with all other EU/EEA countries as well as 65 countries outside of the EU.

In case you are coming from a country outside Schengen thats not included in the additional 65 countries, then a visa is required. We recommend you read more about it here>

WHAT LANGUAGES DO YOU SPEAK?

All crew members speaks fluent English. Our native tongue is Norwegian, Swedish, Danish and Icelandic. By request we can include crew and/or translators speaking other languages as well.
Overall people in the Nordics speaks very well English.

HOW IS THE NORDIC BUSINESS CULTURE?

At Moonland we have a policy of equal concern and respect, meaning that each individual has the right to be treated equally without regards to his/her person, character, gender, age or profession.
In the Nordics you will find very little hierarchy and everyone is on a first-name basis.
Punctuality and direct approach is appreciated.
Keeping deadlines is critical. This is very important for the outcome.
A handshake is as important as a written contract.

HOW IS THE WEATHER? WHEN IS THE BEST TIME TO GO THERE?

Weather in the Nordics is a bit unpredictable. It can vary a lot depending if you are in the city, on the coast, inland or in the mountains.
Winters are usually cold and crisp, and offers amazing locations. If you need snow then usually winter and spring is the time to come here. Snow can be found all year around but with limitations.
Summers are usually warm and sunny with 24 hour daylight.
There are less daylight hours during winter compared to summer.
During Oct-Dec we usually have more shoots in the cities since weather is a bit unstable.
Sun, rain, wind, snow, heat, cold, moisture from waterfalls, salty beaches, — all can help or hurt. We are always up to date with the local forecast. We also use sun-apps and geo-tags so we have all info about sunrise, sunset, daylight and shadows. Detailed weather reports and all necessarry information about the location are provided in an early stage.

WHAT KIND OF LOCATIONS CAN BE FOUND IN THE NORDICS?

An extensive range of natural variation including both terrestrial, marine, limnic and snow and ice ecosystems. Rugged coastlines, deserts and mountains.
You will also find everything from small traditional fishing villages to modern capitals with renowned architecture.

The variation combined with this accessibility means that productions could film on a sandy beach and a glacier in the same day.

WHERE ARE THE CREWS BASED?

Most of our crew members are based in the major cities. This is also where you find most of the rental houses.
Of course we have experienced scouts, fixers and producers spread around the countries.
We are connected with guides and locals with unique knowledge and expertise. Thanks to their hospitality we got to know our selected areas better than anyone else, and can provide hidden gems and authenticity. We also have several collaborations with travel agencies, rental companies, catering and lodging so that we can offer our clients discounted prices.

WHAT TO EXPECT FROM A NORDIC CREW?

We are renowned for high on-set efficiency, have a well-established reputation, and are accustomed to working on international sets.
We are committed, flexible, well organised and highly qualified – also on assistant level.
Some of the crew are engaged as employees, while some are independent contractors. Union rules do not apply to contractors, but in practice they are treated on par with employees.

Our crew members usually have knowledge in several fields of expertise.
Budget-conscious productions can plan for a smaller crew compared to international standards.

WHAT ARE THE WORKING HOURS AND OT REGULATIONS?

Working hours is usually 10 hours: 7,5 hours + 30 min lunch + 2 x 50% OT. This is when working day start between 6AM to 9PM when working on location.
Night hours: Between 9AM and midnight is compensated with 50%.
Night hours: Between midnight and 6AM is compensated with 100%
Overtime should be compensated as follows:
3 first hours: + 50%
3 next hours: + 100%
For more than 6 hours of overtime: + 200%
Saturdays the first 10 hours is 50%, and the next hours 200%.
Sundays the first 10 hours 100%, and the next hours 200%.
The turnaround is 10 hours of rest.

NOTE: This can vary a bit depending on in which country you are shooting, but overall the working hours and regulations are quite similar between all Nordic countries.

WHAT ARE THE CREW RATES?

Many of the rates are daily and vary along with the experience of the crew. We do also offer fixed rates depending of the nature of the shoot.
Fringes will be included in the rates if nothing else is communicated.

HOW MUCH IS VAT/MVA? CAN OUR COMPANY GET A REFUND?

All of our rates and costs presented to our clients are without VAT. There will not be any added VAT on top of these costs for non-nordic clients, if nothing else is communicated. If your company still have expenses including VAT in the Nordics, then a refund claim can be filed with the tax authorities. This is called reversed VAT. 

Some examples for tax rebates:

  • Iceland offers 25%-35% reimbursement for film+TV productions.
  • Norway offers 25% reimbursement for film+TV productions.
  • Sweden offers 30% reimbursement for film+TV productions.

The minimum spend needed to qualify varies between production types, length of production, amount of crew, which country and so forth. Ask us!

ARE THERE ANY WITHHOLDING TAXES?

No.

DO YOU ISSUE FILMING PERMITS?

All countries in the Nordics are very film-friendly, and you are usually met with an open mind. This also comes with responsibilities. Leave no trace.
We can assist with permit applications to relevant authorities, such as the municipality, port authorities, police, road administration and national parks.
We are experienced with closing off public areas, road closures and traffic management, as well as motorised transport on uncultivated land.

WHAT ARE THE REGULATIONS FOR AERIAL FILMING?

Please get in touch with us for correct info about your production since the regulations for aircrafts vary a lot depending on which country, which locations, what drone and so forth.

WHAT EQUIPMENT IS AVAILABLE LOCALLY?

Pretty much anything you need. Camera, light, power, sound, cranes, motorhomes and whatever else needed. Everything up to date.
Most of the rental houses is based in the capitals so we naturally bring from there.
You will find some basic equipment in the countryside as well.
U-cranes and other car mounts we always bring from the capitals. Sometimes our clients are lucky and have an overlapping shoot with another production, meaning that some costs can be split. 

IS THERE WIFI ON LOCATIONS?

We always have a mobile router with us for you to use.
Mobile and internet coverage throughout the Nordics is first-rate, even in remote areas.
There are some desolated spots in the Norwegian mountains, the Icelandic highlands and in the forests in northern Sweden where wifi doesn’t work very well, but you will always be reachable through satellite connection.

DO YOU HAVE ANY MEDICS?

There is always at least one crew member with an up to date first aid training on location.
On all of our productions we have a first aid kit, and on most production we also have a cardiac starter.
Depending on the nature of the shoot we can add ambulance, medics, nurses and doctors, some specialised in adventure medicine.
In case an accident happens and we are in a desolated place we have access to Search & Rescue Teams including Heli Rescue Service and Alpine Rescue Team.
During pre-production for each shoot we always analyse the risks and take careful precautions.

DO YOU HAVE MORE QUESTIONS OR NEED A QUOTE? GET IN TOUCH!
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HEADQUARTERS

Stockholm - Sweden

BRANCHES

Oslo - Norway
Reykjavik - Iceland
Copenhagen - Denmark
Malmoe - Sweden

T: +46 (0) 737 633 550
E: contact(at)moonland.se
www.moonland.se

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